Privacy Policy
Last updated: February 6, 2026. This policy explains how InvoiceAI (InvoiceAI Systems LLC) collects, uses, and protects your information.
1. Information We Collect
To provide our automated invoice matching service, we collect and process the following data:
- Account Information: Name, email address, and company details provided during registration.
- Document Data: Invoices, receipts, and delivery notes you upload for processing.
- System Data: Product nomenclature and stock metadata you provide for reconciliation purposes.
- Usage Data: Information on how you interact with our platform (e.g., login times, features used).
2. How We Use and Protect Data
Your data is processed exclusively to perform AI-driven extraction and matching based on your request. We use industry-standard encryption (AES-256) for data at rest and TLS for data in transit.
We do not sell your personal or business data to third parties. Document data is used purely to improve our extraction models, anonymized wherever possible.
3. GDPR & International Rights
In accordance with the General Data Protection Regulation (GDPR) and other international laws, you have the following rights:
You can request a copy of all data we hold about you at any time.
Commonly known as the "Right to be Forgotten". Delete your account and data instantly.
Export your nomenclature and processed invoice data in CSV or Excel format.
Opt-out of non-essential cookies and analytical tracking via our consent banner.
Contact Us
If you have any questions about this Privacy Policy or our treatment of your data, please reach out to our legal team.